The Controller's Office

Grants Accounting

The Grants Accounting Office (GAO) is a part of the Controller's Office and has central responsibility for oversight of responsible compliant fiscal management of all sponsored grant awards. The GAO has primary responsibility for maintaining auditable records in support of direct and indirect charges to grants and for preparing and filing financial reports required by grantor agencies. The unit is also responsible for billing and collecting costs incurred on cost reimbursement contracts, and for preparing letter of credit reimbursement requests and quarterly reconciliations. The Time & Effort Certification is also managed in the GAO, as well as the annual A-133 audit. The GAO does everything possible to support the work of faculty and staff to nurture excellence in research, scholarship and creative activity across the entire campus.

Project Grant Lifecycle

The Office of Sponsored Programs (OSP) is the main contact for Pre-Award Administration. The Grants Accounting Office works in conjunction with OSP in reviewing proposal budgets and other required documents to ensure accuracy and completeness. The Vice President for Business and Finance/Chief Financial Officer is the designated signature authority on all binding documents.

The GMO handles all financial aspects after the award notice is received. The OSP is responsible for all non-financial aspects of the award.

Reporting, Reconciliation and Project Closeout 
The GAO prepares the A-21 expenditure review and any financial reports required by the sponsor, including the project closeout reports. The Project Director/ Principal Investigator is responsible for the submission of all technical reports. The OSP usually works with the PD/PI in the submission of these reports.

Grants Accounting Staff

Richard Williams
Senior Grants Accountant 404-215-2688
Terry A. Shoneye
Grants Accounting Manager 404-215-6223


Effort Reporting »

Grants Travel Policy »




OMB Circulars:

OMB Circular A-21 »
(Principles for Determining Costs Applicable to Grants, Contracts, and other agreements with Educational Institutions)

OMB Circular A-110 »
(Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and other non-profit organizations)

OMB Circular A-133 »
(Audits of States, local governments, and non-profit organizations)

Office of Sponsored Programs »