- Why have an ethics and compliance program?
A number of prominent scandals have produced new laws and regulations that have increased the importance of corporate governance, responsibility, and compliance with the law. Having an ethics and compliance program ensures our compliance with all federal, state and local laws, regulations, statutes, policies and procedures. Our ethics and compliance program helps the College to maintain its reputation, improve operations, improve communications between staff and management, and clarify responsibilities and roles. It also helps the College to avoid corporate scandals and to avoid harm to business operations from preventable legal matters. The benefits of establishing an ethics and compliance program include avoidance of prosecution and the mitigation of fines and other penalties for criminal violations. Additional reasons to have an ethics and compliance program are that external auditors take into account a company’s compliance culture when rendering their audited financial statements, and internal controls.
- What laws govern our ethics and compliance program?
The Sarbanes-Oxley Act requires codes of ethics, disclosure and internal controls, new audit committee requirements, new auditor requirements, and CEO/CFO certification. The Federal Sentencing Guidelines and its expanded amendments require all companies to establish an ethics and compliance program with an emphasis on the creation and maintenance of a “corporate culture of ethical compliance” and a commitment to compliance with the law.
- What are my responsibilities as an employee?
All employees are expected to be aware of and perform their duties and responsibilities in compliance with all applicable provisions of federal, state, local laws, statues, regulations, and the policies and procedures of the College.
- Who has to complete ethics and compliance training?
All employees must complete ethics and compliance training. New employees must complete training within 30 days of their hire date. In addition, training is provided to all employees on an annual basis. Specialized training for employees who have grant related responsibilities is also provided on an annual basis.
- What is the EthicsLine and how does it work?
The EthicsLine is a resource available to all employees and students. It is a toll-free number that is available to individuals to report suspected unethical behavior or violations including fraud, financial reporting irregularities, misuse of grant funds, violation of the College’s policies and procedures, or other similar activities.
Callers will be asked to describe the suspected problem in as much detail as possible. Callers are not required to identify themselves. The filed report is forwarded to the Chief Audit Officer and the Ethics and Compliance Officer, who will investigate the allegations and provide a written report of their findings to the appropriate College administration official.
The EthicsLine is available 24/7. Reports can also be made online at the Tigernet sign-in page. Click on “EthicsLine” in the upper right hand corner of the page to access the EthicsLine.
- Is the EthicsLine available to students?
Yes, the EthicsLine is available to students.
- What is the College’s policy regarding possible retaliation against persons who submit reports to the EthicsLine?
The College’s policy is that retaliation against an individual making a good faith report to the EthicsLine, by persons who may be directly or indirectly involved in the reported incident, will not be tolerated. Appropriate disciplinary action will be taken against individuals who engage in the retaliatory conduct.
- Who do I contact to obtain further information on the EthicsLine?
C. O. Hollis, Jr., Chief Audit Officer, 404-614-8562, firstname.lastname@example.org
Doris Coleman, Director, Ethics and Compliance, 404-681-7589, email@example.com